Author Archives: paololencioni

APL Veterinary Business News May 2020

APL Accountants Latest News
Vets like you have many ways to keep functioning under the COVID crisis. Here is how many practices have managed to keep going.

APL Veterinary Business News April 2020

APL Accountants Latest News

APL Veterinary Business News March 2020

APL Accountants Latest News
News for the veterinary industry from APL Accountants

Understanding your financial statements – video

If you missed our web masterclass on understanding your financials and business performance then you can view a recording here

Your viewing of a recording of the event will allow something very special to happen! Firstly we will ask you for a small fee of $5 to access the recording. And then ALL of that fee will be given to a human or animal in need. It costs as little as $1 to treat a child for malaria in Africa or $9 to get a tree planted for Orangutan habitat – this is the sort of difference you will make.  

This recording offers a really clear explanation on what you need to do to make your veterinary profit and loss statement understandable. It is essential knowledge for any practice manager who is expected to report on financial KPIs such as cost of goods sold, wages and profitability.

APL Veterinary business news Feb 2020

Veterinary Business Unit Reporting and Some great veterinary web masterclasses

APL Accountants Latest News

APL News January 2020

APL Accountants Latest News

APL Accounting News July 2019

July 2019

End of Year Payment Summaries

We are sending this newsletter out just before the end of June, because we want to make sure you have got your payroll organised!!

If you haven’t yet registered for single touch payroll do it right now – before you carry on reading this. If you are on xero here is how –

If you are on Single Touch Payroll then you no longer need to go through the laborious and tedious process of payroll summaries for your staff. Simply finalise your data in payroll before 31 July 2019. Their information will be available to them in myGov.

Whilst we are thinking about payroll remember that the award will increase from 1 July 2019 – make sure you update the hourly rate for any employees that this affects.

Worried about the safety of YOUR data in YOUR practice management system?

You know how much we worry about your data and making sure that you own it and bigger companies don’t steal your information and use it! In order to assist independent veterinary clinics so that you know that you own your data and you don’t have an unforeseen event like what happened in the USA – we have approached a legal firm in Australia who has drafted up simple terms and conditions that you should ask your software provider to sign. The legal firm kindly donated half the money from our invoice to plant trees in Borneo for Orang Utans through our favourite charity B1G1 (yes there are some nice lawyers out there!)

If any of you (and that should be all of you) want to make sure that you own your data and not some big company then feel free to email us ( and ask for a copy of the terms and conditions that you should insist on your software provider signing.

Don’t be embarrassed to protect your business and don’t bury your head in the sand like an ostrich and wait until it’s too late.

Annual Client Workshop

Have you booked a date yet? If not book soon as spaces are limited at some venues:

  • Sydney 27 August
  • Brisbane 6 September – This event will be streamed LIVE for remote practices if you don’t want to travel
  • Melbourne 29 October

These workshops are open to non-APL clients for a fee and free to existing APL clients. Email if you are interested in attending.

Details of the workshop are at

Annual Benchmark Checklist

Complete your checklist after 30 June 2019 and send it back to 

We can’t compile your annual report until we have your checklist, download it here:

How did you do on vaccinations?

We know we have missed the last couple of days of the month in our anxiety to get the payroll information to you, but we will add a little on to our donation to compensate. You hopefully remember we were monitoring your vaccinations over May and June. This is how you did:

May 14,258
June 13,042

Thanks to you doing all your vaccinations we will be donating for over 27,000 days of vaccination protection against Rabies for dogs in Nepal.

Dog Tales!

They’ve packed their bags and left us. Where’s the chicken they promised to leave in the fridge for lunch time training? We were sorry to see Venessa and Debbie leave this month, not only will we miss Daisy and Stella but Venessa was the best at sneaking us some food at the lunch table and Debbie often used to give mom and dad some chicken so we could show off our tricks and dancing over lunch. Paws crossed their replacements will spoil us and hope they do a good job of spoiling you too!

Please Note: Many of the comments in this publication are general in nature and anyone intending to apply the information to practical circumstances should seek professional advice to independently verify their interpretation and the informations applicability to their particular circumstances. In particular, please note that the APL dogs who often prepare this newsletter do not have opposable thumbs so have to type with their noses.

APL Accounting News June 2019


Need to call us?

We would like to make it as easy as possible for you to get hold of us, without waiting to be put through to somebody or leaving messages to be called back. As you can imagine, it gets very difficult to make contact once you go into consultations or operating theatre. You can book us directly on the same day at a time you know that you will be available and so will we. So we are saying ‘no’ to the inefficiency of phone tag and ‘yes’ to direct bookings for phone calls where we will call you at your chosen time.

This way we are completely focused on you and your call.

For clients that need to speak directly to Anne or Paolo then just book a 10 minute call on our calendly link, that way we don’t play phone tag.

For Anne:

For Paolo:

For Bookkeeping and Payroll queries:

For Profitdiagnostix queries:

You will also find these links on our website under Contact Us


APL Web Masterclass

Our final web masterclass for the 2019 Financial year is on 19 June. Here we will have Chris Harris discuss some common queries client ask us regarding paying their team and making sure they are within the rules of FairWork. They will also be answering any of your questions so make sure you sign up here


Improving Vaccinations – how are you doing?

Just a reminder that May and June are vaccination focus months for us. For every vaccination you do we will be donating through B1G1 for dogs in Nepal to be vaccinated against rabies, so get your vaccination numbers up! Check for those patients that have lapsed, make sure reminder systems are working and check the histories of every patient you see for current vaccination status. Most importantly remind your team!


End of year payment summaries

You will need to issue end of year payment summaries to all of your employees before 14 July 2019.  If you are on Single Touch Payroll you will not have to issue payment summaries as such, however you will still need to close off your payroll and file electronically with the ATO.

If you use Xero, see for instructions on how to finalise the payroll for end of year.

Employees will need a MyGov account to access their payroll information if their employer is using Single Touch Payroll.

Superannuation contribution reminder

Final call for any salary sacrificed super top ups! Remember the cap this year is $25,000 including super guarantee so check with your superfund what they have recorded as your current contributions for 2019. This top up needs to be done no later than 20 June to ensure the money makes it into the fund on time. Also remember to get your staff superannuation paid around 20 June for it to be a deduction in the current financial year.

Dog Tales!

I am very proud to be able to run my courses and get over all the hurdles I face! It didn’t happen without consistent training, repetition and some failures. Does your business also face some hurdles where a bit of training and repetition could help? If so, check out Here you’ll find my persistent trainer, along with other determined trainers, have put together some really useful educational material to help train you and your team to get over your business hurdles. If they can train me, a naughty sausage, to run clear rounds on an agility course imagine what they can do for smart veterinarians like you!

Please Note: Many of the comments in this publication are general in nature and anyone intending to apply the information to practical circumstances should seek professional advice to independently verify their interpretation and the informations applicability to their particular circumstances. In particular, please note that the APL dogs who often prepare this newsletter do not have opposable thumbs so have to type with their noses.

APL Accounting News May 2019


The dates for our client workshops are as follows:

Tuesday 27 August –  Sydney
Friday 6 September –  Brisbane plus web streaming for this event if you prefer not to travel.
Tuesday 29 October – Melbourne

Book a date with us, some venues have limited spaces!

ATO Natural Disaster Relief

If you were affected by the North Queensland flooding in January and February 2019, you may be eligible for a payment and lodgement extension to 31 May 2019 with the ATO.

For full details and the postcodes affected vist the ATO here.

APL Web Masterclass

Just another reminder we have a web masterclass planned each month focusing on a different strategy to improve your best practice performance, staff engagement, and your clients overall experience. Each month our masterclass will focus on one thing and we will be recording your results using Profitdiagnostix to see how well you perform.

We will be selecting a charity through B1G1 and making a donation to the chosen charity for the month based on your performance.

15 May Improving vaccination numbers

Repeat Consultations – how did you do?

For all the repeat consultations performed in April we will be giving orphaned children in Thailand access to educational books.

And according to Profitdiagnostix, our wonderful veterinary family has performed 6,102 repeat consults for the month of April – so that will be 6,102 days of access to educational books – well done.

Of course, in case you did not remember, or even worse if you did not attend our wonderful web event with TEDX speaker Paul Dunn, each attendee raised money for 100 meal deliveries to school children in India – and there were 300 attendees, so that makes 30,000 meals delivered.

Paul, a global business advisor spoke about ‘customer experience’ and connecting to customers in the context of a Veterinary business.

If you could not make it, watch the web event here: . Or even get your team to watch it, Paul is a fun guy to listen to.

And of course Paul would love to see some vet clinics join the hundreds of other businesses using B1G1 ( to connect to their customers using the power of giving. Let’s face it, if we can do it as boring accountants, then so can you as a funky vet practice.

Superannuation Contributions

As 30 June is steadily approaching you may want to check out your superanuation contributions so that you can make the most of any tax deductions.  The concessional contributions cap for any age remains at $25,000 this year, so if you have thought about topping up your super now is a good time to do it.

Please keep in mind that the contributions you paid last year in June 2018 may have taken until July 2018 to hit your account so you may want to order a statement from your super fund to make sure you include those contributions in any calculations for your 2019 financial year.

If you are unable to top your super up this year, the ATO has introduced carry-forward concessional contributions from 1 July 2018.  This means if you were only able to put $20,000 into your super for 2019 financial year, then you will have an extra $5,000 that you are able to top up with in 2020 financial year (on top of the $25,000 cap for 2020) if you choose to.

The first year you can use this will be the 2019-2020 financial year but only if you have a superannuation balances of less than $500,000. Unused amounts are available for a maximum of five years, and will expire after this. For more information click here.

The Vetprac workshop for buyers and sellers – Brisbane dates

If you are wanting to buy or sell a veterinary business in the next 12 months this workshop is for you!

Exit Strategies 24 May

How to buy 25 May

If any of you are attending we’ll see you there!

Dog Tales 

After having a ring for Chica for over a year before he prophosed – Studel has finally wed the girl of his dreamphs. Their vowphs were exchanged in a phmall beachside town in a quiet intimate ceremony. Chica has promised to love and cherish him, his over bite, missing tooth, inability to prononce an ‘s’ and all the other quirks that come with a sausage dog. She snagged a good one … (See what I did there?)

Our Profit Diagnostix wizard/bookkeeper Deb also got married recently.  Congratulations to her and her new husband!

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