APL Accounting News November 2016
Work Smarter Not Harder!
Smarter not harder
Our new theme is in full swing, so we (by we, I mean the majority of us – the office dogs are just embarrassed) are bounding in to work each day and being more productive working smarter. Is it because of the hanging inflatable tools, the construction hats, owls, palm trees, chalk boards, or magnetic alphabet on the fridge or perhaps just the mathematical times table on the back of the bathroom door? It’s hard to say, but the APL team’s enthusiasm for quarterly themes appears to be at an all time high. We are still hard at work, but getting things done more efficiently with the promise of some beach time at the end of the quarter if we succeed with our individual KPI’s that have been set.
It’s hard not to constantly think of the theme as no matter where you are in the office, there is something inflatable, colourful, hanging from the ceiling, or on the back of a door that is smacking you in the face. Anyone that has visited our office in the last month or so would be aware of this. Even random people from the street who come in just know that something is going on in here. They probably think a 4 year old is having a birthday party, but that’s how we roll!
We would love nothing more (except maybe our beach time reward) than to see what you have done for your quarterly themes. Please send us some pics at firstname.lastname@example.org for us to see the magic. We will make a donation to our favourite animal charity through B1G1 on behalf of the winner each quarter. So, let us know what you are doing!
The right tools for the right job
Numbers, calculators, deadlines, dates, payments, reconciliations are probably pretty boring to you guys, but they are a necessary evil. As accountants we can’t stress the importance of good bookkeeping and record keeping enough. Without these you are unable to make sound financial decisions as you won’t have accurate up to date information. Yes, this is sorted at end of year by your accountant, but it is often too late by then to make the changes if something has gone awry along the way.
Your bookkeeper should be able to produce an accurate profit & loss report for you each month. This can be used to pick up any problems during the month and work on rectifying anything the following month or just keeping a watchful eye on anything that isn’t working. If you wait until the end of year when your accountant does your tax you are often a few months or anything up to almost a year behind and this could prove costly to your business. If your bookkeeper is unable to produce a basic profit & loss, it may be worth investing in a bookkeeping service that can provide this for you.
Profitdiagnostix (formerly SmartVetApp)
Many of our clients are now streamlining the business reporting process for themselves by using our Profitdiagnostix cloud based system. This system brings together your accounting software and your practice management software to give a true up to date snapshot of what is happening in your clinic. This enables any issues to be sorted immediately. Imagine if you have a new vet who is misbilling, a reminder system that is not working, or your client numbers are dropping? This would be extremely costly if you are unable to pick this up until the end of the year. With Profit Diagnostix you will have a report sent to you each week so that you can see at a glance what is happening in your business.
For more information please visit: https://www.profitdiagnostix.com/smartvetapp/
So the others warned me in advance. I thought it was just an urban legend, or perhaps a hazing story that is meant to catch new pups off guard. It wasn’t – I have been put in a sausage suit all in the name of office hilarity … or Halloween.
Just quietly, I kind of like it and hope I get more costumes.
The laughter woke Zack from his CEO lounge (bed) and he put me to work writing this newsletter. His assistant hasn’t been into the office lately, as she and I have a tough time pleasing the CEO together so she has decided to take some leave. She now protects her house in her “I bark at ugly people” dress, and I am left to answer the office door turning away people that don’t like dogs, and attending to literary keyboard masterpieces.
I’ll start job hunting if they even consider putting me in one of those dresses. That will be working smarter!
Don’t forget to send us pictures of your themes!
It’s been a pleasure,
Please Note: Many of the comments in this publication are general in nature and anyone intending to apply the information to practical circumstances should seek professional advice to independently verify their interpretation and the information’s applicability to their particular circumstances. In particular, please note that ‘Zack’ , ‘Daisy’ and ‘Strudel’ are dogs and do not have opposable thumbs so have to type with their noses.